8.9 Human resources

This category covers information on Edinburgh Napier University's strategy and management of human resources, rather than information relating to individual members of staff (exempt from disclosure of personal information).The information available covers Personnel policies and procedures (including terms and conditions of service and all current versions of the information specified in each category).

Staff profile

This category covers statistical information on staff, for example data at University level by grade and sex. See 8.12 Equality and Diversity for further information. Statistical information can also be found from the Higher Education Statistics Agency website.

Fee: FREE

Information withheld: NONE

Recruitment policies

Policies, statements, procedures and guidelines relating to recruitment including:
  • recruitment and selection checklist 
  • role description guidance and samples 
  • staffing authorisation process 
  • advertising 
  • guidance on the interview process 
  • guidance for applicants from overseas

can be accessed via the Human Resources intranet site.

Fee: FREE

Information withheld: NONE

Employment terms

This category covers generic terms, conditions of employment and policies including:
  • salary grades and scales 
  • job vacancies 
  • maternity and paternity leave/maternity support 
  • flexible working arrangements 
  • time off for dependent care 
  • new and expectant mothers at work 
  • probationary procedures for new academic staff 
  • managing sickness 
  • employment support procedures 
  • managing organisational change 
  • alcohol and substance abuse 
  • relocation policy 
  • Intellectual Property Rights

Details of the HR policies can be found on the Human Resources intranet site.

Fee: FREE

Information withheld: NONE

Performance management

Policies and procedures relating to performance management including information on probation and appraisal arrangements can be found on the Human Resources intranet site.

Fee: FREE

Information withheld: NONE

Promotion policies

Policies, statements, procedures, guidelines and statistics relating to promotion, re-grading and salary reviews including:
  • research staff - promotion criteria and procedures 
  • guidance on applications for promotion to senior lecturer 
  • professorship and Readership Regulations

can be found in the Documents section of the Human Resources Intranet site.

Fee: FREE

Information withheld: NONE

Pensions 

This category covers policies and guidelines on pension arrangements for staff. The information includes:
  • contribution rates (University and individual) 
  • benefit accrual rates 
  • funding valuations of pension schemes for the Lothian Pension Fund.
  • contribution rates (University and individual)
  • benefit accrual rates
  • funding valuations of pension schemes for the Scottish Public Pensions Agency.

Fee: FREE

Information withheld: NONE

Discipline

Disciplinary procedures and policies. The University 'Bullying and Harassment' and 'Staff Disciplinary' policy and procedure can be found on the HR intranet site.

Fee: FREE

Information withheld: NONE

Grievance

The procedures for anyone wishing to pursue a Grievance case can be found on the HR Intranet page.

Fee: FREE

Information withheld: NONE 

Employee relations

This category covers the collective bargaining and consultation procedures with recognised Trades Unions and Professional Organisations and agreements reached. Agreements reached under these procedures can be obtained by email to foi@napier.ac.uk.

Fee: FREE

Information withheld: NONE

Public interest disclosure ("whistle-blowing")

Information required for compliance with the Public Interest Disclosure Act. Edinburgh Napier University is committed to the highest standards of openness, probity and accountability. The Public Interest Disclosure Act, which came into effect on 1 January 1999, gives legal protection to employees against being dismissed or penalised by their employers as a result of publicly arising from the disclosure of serious concerns. The University Public Interest Disclosure Policy is designed to ensure that we deliver our statutory obligations, and can be found on the HR Intranet pages.

Fee: FREE

Information withheld: NONE

Staff development 

This category covers policies and procedures relating to the ongoing development of staff. Information can be found on our intranet site.

Fee: FREE

Information withheld: NONE

Staff records

This category covers our policy on the collection, maintenance and use of personal information about staff. Specifically, policies and procedures covering:
  • collection 
  • checking 
  • maintenance 
  • disposal of data 
  • management of the staff records systems itself, and allocation of responsibilities to staff

can be found under our Data Protection intranet site.

Arrangements for making Subject Access requests under the Data Protection Act can be found in Section 8.2 Access to Information and our intranet site.

Arrangements for the provision of data to the Higher Education Statistics Agency (HESA), the Scottish Further and Higher Education Funding Council, and other bodies with statutory rights of data can be requested via email to foi@napier.ac.uk.

Fee: FREE

Information withheld: NONE

Staff facilities

Description of the facilities and services available to members of staff is covered under this category, including:
  • catering 
  • library 
  • interest free loans for public transport season tickets 
  • Care First counselling service

These documents can be requested via email to foi@napier.ac.uk.

Fee: FREE

Information withheld: NONE