12.16 Information Services

Introduction

This category covers those functions within Edinburgh Napier University that provide access to information for the student body and both academic and administrative staff. These include libraries, computing services, archive services and information support services. Such functions may be managed separately from each other, or in various combinations.

These services routinely explain their facilities (and the conditions of their use) to students, staff and the general public and it is information of this nature that is included within this category.

Library Facilities

Availability and conditions of use of library facilities. Information about who can access systems and services including:

• external users and the facilities that they can access.
• Opening hours of libraries.
• General rules and conditions of use e.g
• on smoking
• drinking
• eating
• use of mobile phones
• policies with regard to law such as copyright
• use of national/external services  
• Regulations for use of Learning Information Services

This information can be found here.

Fee: FREE    Information withheld: NONE

Computing Facilities

Availability and conditions of use of computing facilities including information about:

• who can access systems and services
• what facilities they can access
• Opening hours of microlabs
• General rules and conditions of use e.g.:
• on smoking
• drinking
• eating
• use of mobile phones
• policies with regard to law such as mail spamming / bombing
• Computing code of practice
• Data protection rules
• Use of national/external services.
• Details of logging, monitoring and procedures followed in case of breach of conditions of use should also be included here (e.g. RIPA).  

These are our computing facilities regulations. Further information can be obtained from our Intranet site.

Fee: FREE    Information withheld: NONE

Other Information Facilities

Availability and conditions of use of facilities can be found on our Intranet site.

Fee: FREE    Information withheld: NONE

Major Strategy Documents

High-level aims and strategies of information services units. The University's Communications and Information Technology Strategy.  Further information can be obtained from our Intranet site or by writing to us via foi@napier.ac.uk

Fee: FREE    Information withheld: NONE

Collections

Scope of major collections held by the University. Guides and catalogues to collections, including the library public access catalogue. Access arrangements, including charges.  Further information can be obtained by writing to us at foi@napier.ac.uk.

Fee: FREE         

Information withheld: Material referenced by catalogues will generally be exempted as "otherwise accessible" under s.25 of the Act, since it is available in terms of the "Library Facilities" Class above 

Collection Strategy

Collection management and preservation strategies. Request any documents via foi@napier.ac.uk

Fee: FREE    Information withheld: NONE

Special Collections

Materials held in the University's special collections. This class includes information about both archival material relating to our business and third party archive material gifted to Edinburgh Napier University for permanent preservation upon which access restrictions have been placed by the donor. It also covers archival catalogues (manual or online) or other material describing archival collections.

Individual Schools or departments may have local special collections including guides and catalogues to other archive facilities and special collections. You can request further information on these inlcuding access arrangements, including charges by writing to us at foi@napier.ac.uk. 

This includes information about our Edward Clark collection which consists of:

• around 5000 items illustrating the development of the book from the 15th century
• the development of typography
• the techniques of printing illustrations
• fine bindings

We also have a War Poets Collection which includes:

• First edition books and volumes of poetry by Sassoon, Owen and selected contemporary poets
• Biographies and published letters
• Photographs and memorabilia pertaining to the war poets and the history of the Craiglockhart building
• Anthologies of poetry and prose
• Critical works Information regarding the lands and building of Craiglockhart, encompassing various periods in its history
• Information regarding individuals who had connections with Craiglockhart

Further information can be obtained from our War Poets website or by writing to us at foi@napier.ac.uk.  

We also have a War Poets collections policy. 

Fee: FREE         

Information withheld: Material referenced by catalogues will generally be exempted as "otherwise accessible" under s.25 of the Act, since it is available in terms of the "Library Facilities" Class above 

Open Archives

Records held by the University's archive facilities for permanent preservation and designated as open. There are no Open Archives 

Archive facilities

Description of the University's archive facilities. Policy in preparation.