12.6 Procurement
Introduction
Collaborative procurements may be led by central bodies such as Procurement Scotland, APUC Limited, Exel, NHS National Procurement or Central Government Procurement Centre of Expertise. Information about the procurement services these organisations provide to Edinburgh Napier University may be obtained direct from their organisations.
Procurement Policies
Procurement Policies covers documentation and information relating to our overall strategy for procurement of non-pay expenditure and policies for compliance with legal obligations on major procurement exercises. Our procurement and purchasing manuals form part of the Financial Administration Manual which can be found under 12.4 Financial resources.
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Procurement Procedures
As part of our Financial Procedures and Regulations manual we include information on threshold at which particular procurement policies are normally used.
The University lets publicly a contract for any requirement over £20,000 OR adopts publicly advertised contracts let on its behalf by an appropriate consortia or partner such as APUC for example, the centre for collaborative contracting for Scottish Universities and Colleges in which the University is a named participant.
University directly let contracts
Any purchase over £20,000* but below EU procurement thresholds is normally advertised in Public Contracts Scotland (* Any purchase under £20,000 is subject to competitive quotes wherever possible).
"Public Contracts Scotland is the national advertising website for Scottish public sector organisations to post large Official Journal of the European Union (OJEU) notices (contracts over the European directive thresholds) and small contracts commonly known as sub-threshold notices on the website and make subsequent awards".
Anything above the EU Procurement thresholds is again advertised in Public Contracts Scotland and is automatically advertised in the OJEU, the EU's public procurement portal.
Consortia or collaborative contracts
Our University seeks to take advantage of consortia contracts and/or frameworks primarily through APUC.
The University also utilises Buying Solutions contracts and frameworks where available and where they offer value for money.
Information on 
standard terms and conditions of supply/service provides guidance on the standard conditions and terminology used in our contracts.
Suppliers can also write to our Procurement staff via email at supplierquery@napier.ac.uk.
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Procurement Contacts
This section provides readers with contact information for purchasing and procurement. Contact information for staff seeking advice on procurement or purchasing and contact information for potential suppliers eg in particular commodity areas can be found on the Procurement Intranet site or by emailing at supplierquery@napier.ac.uk.
Potential suppliers
In order to ensure that potential suppliers are informed as to contract opportunities ensure you do the following:
- Register with Public Contracts Scotland
- For any information on future collaborative contract opportunities contact APUC (although note that these will be advertised in Public Contracts Scotland
- For any information on future Edinburgh Napier University contract opportunities contact David Campbell (Head of Procurement) d.campbell@napier.ac.uk although again please note that any such opportunities will be advertised in Public Contracts Scotland
Our University is signatory to the Scottish Governments Supplier Charter which is a joint statement between the Public Sector Procurement and Businesses to facilitate access to public sector procurement opportunities.
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Planned Procurements
Summary information about significant planned procurements as required by EU legislation Prior Information Notices (PINs). Information about potential significant procurement exercises ie those subject to formal EU procurement processes in the following 12 months, including expected date of appearance of call for competition in EU Journal. Applicants wishing to know more about planned procurements should contact us on foi@napier.ac.uk
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Tender Documentation
This section covers information about EU-prescribed call for competition contract notices, invitations to tender, and pre-qualification questionnaire documentation for significant procurements. We are required required to publish information in the EU Journal. Invitations to tender and pre-qualification questionnaire documentation may be subject to fee or registration procedures. More information can be obtained by writing to us at foi@napier.ac.uk
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Supplier Contracts
EU-prescribed award notices of major contracts over EU thresholds. Goods or services covered by the contract, name of the supplier, period of the contract (including any extension options), approximate value of the contract, expected date of re-tendering for the contract. More information can be obtained by writing to us at foi@napier.ac.uk
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