Undergraduate applicants


Guide to the UCAS application process

Stage 1 - After you have submitted your application


Once you submit your UCAS application online, UCAS will forward your application to us for consideration.

You should receive an acknowledgement email from us, including your new Edinburgh Napier number. You may be asked for this if you contact us directly about your application, so please keep it for future reference. If you don't receive an email please contact us on ugadmissions@napier.ac.uk.

Stage 2 - Decision


We aim to make a decision on your application as soon as possible, however our final deadline for making decisions on all applications received by 15 January will be 9 May the same year.

Once we receive your application, we will review it and make a final decision. In making our decision we consider all aspects of the UCAS application, including academic grades (predicted and achieved), personal statement and academic reference.

For courses where an interview, audition or portfolio forms part of the selection process, we will contact you directly to make arrangements. We will let you know our final decision on UCAS Track, so check this regularly for updates.

You will normally receive one of the following decisions regarding your application:

Unconditional offer

This means you have met our criteria and we have accepted you for study.

Conditional offer

You are still completing a qualification or awaiting results, so we may have offered you a place subject to achieving these results. Conditional offers can also include non-academic conditions such as completion of a criminal record check (PVG check) for example with our Nursing students.


Unfortunately we have been unable to accept you for study for your chosen course.If you would like feedback on this decision please contact ugadmissions@napier.ac.uk.

Stage 3 - Accepting an offer


We know that deciding which University to choose is a big decision. For that reason we have a number of Open Days and Applicant Days throughout the year. These are your opportunity to visit the University, find out more about the courses we offer, get more detail about the course you have applied for, and find out what it's like to study at Edinburgh Napier. We will normally contact you in March to let you know when our Applicant Days will be running.

If you decide to accept our offer of admission, you need to do this on UCAS Track. Once you receive decisions on all your applications, UCAS will tell you the deadline that need to make your choices by. There are a number of decisions you can make:

Firm acceptance

Thank you for choosing Edinburgh Napier - we are your first choice institution.

  • If you firmly accept an unconditional offer, this means you are confirmed to come to Edinburgh Napier University. We need you to send us a photocopy of your final school leaving qualifications, e.g. Highers or A Level certificates - please send these to ugadmissions@napier.ac.uk.
  • If you firmly accept a conditional offer, this means that we will confirm your place once we receive confirmation that you have met the conditions in our offer.


Insurance Acceptance

This means we are your second choice institution.

  • If you choose us as your unconditional insurance choice, this normally means that your place will automatically be confirmed with us at Edinburgh Napier University if your firm choice university cannot accept you for study.
  • If you choose us as your conditional insurance choice, this means we will accept your for study if you meet the conditions in our offer, and if your firm choice cannot accept you for study.



You have chosen not to join the University with 92.3%of graduates in work or further study six months after graduating (HESA 2013).

Stage 4 - Confirmation of results


If you have accepted our offer (either firm or insurance), the final stage of your application is when we receive your exam results. This is known as the confirmation period.

SQA and GCE candidates

If you have a conditional offer, based on achieving SQA Highers, Advanced Highers or A-levels, we normally receive your results from UCAS. Once we get these, we will update UCAS Track with our final decision.

HNC and HND candidates

If you have a conditional offer based on an HN qualification, you will need to send a copy of your final certificate to us on ugadmissions@napier.ac.uk. If you can't provide this, confirmation of your grade from your college (on official letter-headed paper) will normally be accepted.

Students with other qualifications

If your offer is conditional on achieving another qualification, you must send a copy of your results to ugadmissions@napier.ac.uk as soon as you receive them. Once we receive these results we will aim to make a decision as soon as possible.

Stage 5 - Getting ready for study

Once you are holding an unconditional firm offer of admission, this means your place is confirmed with Edinburgh Napier. There are lots of things you can do to prepare for studies.

To find out about our accommodation guarantee for new students and how to apply, please visit our Accommodation website.

Whether you are coming from Scotland, the EU or from the rest of the UK, you will need to make sure you have arranged to your fees to be paid. See the relevant website below for more info.

Scotland / EU: www.saas.gov.uk

England: www.studentfinanceengland.co.uk

Northern Ireland: www.studentfinanceni.co.uk

Wales: www.studentfinancewales.co.uk

Once you have an unconditional firm offer with us, we will send you some Welcome information. This tells you when your first classes will take place, and how you enrol on your chosen course.

International students

International student applications follow the same process as outlined above, however there are a number of additional steps you need to carry out.

Tier 4 student visa

Most students from non-EU / EEA countries will need a Tier 4 visa to study in the UK - please check with the UK Borders Agency.

To apply for aTier 4 visa, you will need a Confirmation of Acceptance for Studies (CAS) from us. This confirms to the UK Border Agency (UKBA) that we have confirmed your place for study.

How do I get a CAS?

After you have completed the following six steps, we will send you a CAS. Please make sure you complete all of the steps at least six weeks prior to the start of teaching, to ensure there is enough time for your visa to be processed.

  1. Hold an unconditional firm (UF) offer.
  2. Send us a copy of your school leaving qualifications or highest qualifications that you hold.
  3. Send us a copy of a recent English Language Test (normally IELTS or PEARSONS).This should normally have been taken in the two years prior to admission.
  4. Send us a scanned copy of your passport. If you have already studied in the UK under a Tier 4 visa, you must tell us so we can give you additional advice and guidance.
  5. Make a deposit payment of £3,500 and confirm to ugadmissions@napier.ac.uk when this payment has been made.


Please scan and email any documents you need to send, to ugadmissions@napier.ac.uk.

More info about studying in the UK

You can find out lots more information for students from overseas on our International students webpages.

We also have offices in China and India who can offer help to students in those countries.

Frequently asked questions


We have compiled a list of answers to the most commonly asked admissions questions for undergraduate students.