Privacy Notices

Data Protection Privacy Notices & HESA Notices

Edinburgh Napier University is a data controller for the purposes of UK data protection legislation (“the legislation”), that is, the UK Data Protection Act 2018 (“DPA 2018”) and the General Data Protection Regulation: EU 2016-679 (“GDPR”) as amended by “EU Exit” Regulations 2019 and now known as the UK GDPR, and processes personal data strictly in line with the legislation and its notification to the UK Information Commissioner’s Office (ICO) who regulate the legislation in the UK. The University is committed to compliance with the legislation and protecting all personal data it processes.

Below are the University's main overarching Privacy Notices, followed by links to the HESA notices and the University's layered Privacy Notices specific to certain processes.

Please note that the University is transitioning to the use of the term "trusted contact/s" rather than "next-of-kin" or "emergency contact/s" which were used previously. If you see the terms "next-of-kin" or "emergency contact/s", please read these as "trusted contacts", while we update our guidance and privacy notices.

 

Student Recruitment Privacy Notice

Download the Student Recruitment Privacy Notice

Student Applicant Privacy Notice

Download the Applicant Privacy Notice

Student Privacy Notice

Download the Student Privacy Notice

Staff Privacy Notice

Download the Staff Privacy Notice

Court Member Privacy Notice

Download the Court Members Privacy Notice

Alumni Privacy Notice

The Privacy Notice for Alumni can be found online using the following link https://www.napier.ac.uk/alumni/privacy-notice

Research Privacy Notice (Generic)

This privacy notice provides some general information about processing taking place for a wide variety of research projects. If you are a participant in a research project you will be provided with a specific privacy notice along with the participant information.

Download the Generic Research Privacy Notice

Higher Education Statistics Agency (HESA) Data Protection Notices

The University is legally required to send some information to the Higher Education Statistics Agency (HESA).  HESA holds information on students and staff in universities, higher education (HE) colleges and specialist providers in the UK. The Collection Notices describe the purposes for which this data is collected.  You can find detailed information at https://www.hesa.ac.uk/about/regulation/data-protection/notices.

View the Edinburgh Napier University Graduate Outcomes Privacy Notice and information here:

https://www.napier.ac.uk/alumni/graduate-outcomes  

 

Additional 'Layered' Privacy Notices

Below are the Additional 'Layered' Privacy Notices you might be interested in:

Associate Staff

Cashless catering EPOS

Catering Manual Trading

Colleague Engagement Survey

Commercial Courses

Commercial Courses Professional Associates

Commercial Courses Recruitment

Complaints

Culture, Employment and Development in Academic Research Survey

Data Lab MSc Scholarship

Data Subject Rights Request

Edinburgh College Flexible Workforce Development Fund (FWDF) Courses

Employee Health Surveillance

ENgage Gym

ENroute HEA Enrolment

ENroute HEA Membership

ENSA Student Representatives

ePay

Equate Scotland

Graduate Apprenticeship Programme

Graduations in Edinburgh

Graduations Virtual

Higher Education Achievement Record (HEAR)

Image Library

InPlace

International Programmes

IS Unidesk Customer Thermometer Survey

Job Alerts

Joint Supervision Projects

Junior Music Students

LibCal

Library Membership External Members

Library Membership Students and Staff

Mentoring for Mentors

Mentoring for Students

Microsoft Bookings

Millport Field Trips

Module Evaluation

Occupational Health Referrals Assessments

Online Store

Overseas Graduations

PG Dip Midwifery

PG Teacher Education Programmes

Poppulo

Postgraduate Experience Surveys

Principal's Office External Communications

Procurement Request Process

QS Global Academic Survey

Research Excellence Framework (REF)

Research Leaders Survey

RIE NHS Assure Fund Promo Event

SafeZone

School of Applied Sciences Students Health Data

School of Health and Social Care Near Me Meeting System

School of Health and Social Care Student Practice Learning Evaluation

Scottish Modern Universities Northern Ireland Tour

Self-Defence Class Registration

Sensor Technology Pilot

Simulated Patient Volunteer Programme

South Asia Festival Academy (SAFA)

Special Collections

Staff Recruitment Candidate Satisfaction Survey

Staff Recruitment

Student Accommodation Applicants Criminal Convictions

Student Accommodation Applications

Student Accommodation Guarantor Form

Student Card Production and Distribution

Student Futures

Student Global Mobility and Traineeship

Student Mobility Survey

Student Open Days

Student Work Placements

Summer Accommodation

Template Privacy Notice (for internal staff use)

Where 'layered' Privacy Notices are required in addition to the main Privacy Notices detailed above colleagues are requested to contact dataprotection@napier.ac.uk for a template.