Accommodation: Information for parents and carers

The Student Accommodation staff at Edinburgh Napier University are well aware of how the anxiety and stress of coming to university can impact the whole family, but we are here to help.

Due to GDPR, we are restricted on the information we can share with parents and carers, both during the application process and while students are staying in accommodation. Financially, we can discuss a student's arrears amount with the guarantor, but no explanation can be given in regards to charges incurred by the student.

However, students can give permission to allow us to discuss specific aspects with their parents, carers or family. The student must email accommodation@napier.ac.uk from their Edinburgh Napier University email account giving the name of the person we can discuss the situation with and for what specific reason. E.g.:

  • "I am happy for you to discuss all aspects of student accommodation including my application, allocation and financial situation for the total length of my tenancy with my mother named Kathleen Anderson."
  • "Please only discuss the allocation of accommodation with my uncle named Alexander Slattie to ensure it meets my needs as I require hearing aid equipment."

Student Accommodation visit days

We understand it can be a difficult transition for potential students current living at home to move into university accommodation and start their new adventure at Edinburgh Napier. To assist with this transition, we would like to offer potential students and their parent/carer the opportunity to visit our student accommodation in June, July and August.

We aim to provide the opportunity to show you each of our accommodation sites and a sample flat, if possible. Please bear in mind that although you can view a specific accommodation site, this is not necessarily where you will be allocated.

Our application policy is very strict between May and July as detailed below:

  1. Nursing students require a 50-week tenancy and will be allocated to Slateford Road (G)
  2. All other Undergraduates (including vet nurses) require a 39-week tenancy and will be allocated to Bainfield (if under 20 years old) and Orwell Terrace (if 20 years old and over) (G)
  3. Postgraduates are offered 39-week or 50-week depending on individual preference and will be allocated Orwell Terrace (39-week) or Slateford Road (50-week) with limited availability
  4. Single-trimester Undergraduate/Postgraduate students will be allocated Orwell Terrace with limited availability.

This allocation information is dependent on availability and will be more flexible from 9 August due to exam results being released. If a student comes under the guarantee as marked above (G) but we are unable to be allocated in accordance to the above criteria, we will ensure you will be sharing with students of a similar age bracket regardless of site.

Thursday 23 June 2022

  • 9am-11am: Bainfield
  • 1pm-2pm: Orwell Terrace
  • 3pm-4pm: Slateford Road

Thursday 14 July 2022

  • 9am-11am: Bainfield
  • 1pm-2pm: Orwell Terrace
  • 3pm-4pm: Slateford Road

Thursday 4 August 2022

  • 9am-11am: Bainfield
  • 1pm-2pm: Orwell Terrace
  • 3pm-4pm: Slateford Road

To arrange an allocated 20-minute time slot, please email accommodation@napier.ac.uk giving 48 working hours’ notice. In the email, please confirm which of the 3 dates above you wish to visit on, which of the 3 accommodation sites you wish to visit, stating your full name, visitors name (if applicable) and a mobile number. We aim to get back to you within 48 working hours by email and confirm your time slot. We aim to contact you by telephone 48 hours prior to your sit visit to confirm attendance.

As a precaution, we are only allowing 5 students plus one extra visitor each (e.g. parent) per student to ensure at any one time we are only visiting sites/flat (where possible) with 10 people maximum, per visit.

Please ensure you arrive at the site you are visiting reception area 5 minutes before your official site visit booking.

Please note this opportunity will be dependent on the current Covid-19 situation and any restrictions.

Students with additional support requirements

If a student has additional support requirements and they would like a parent or carer to talk on their behalf or receive updates at any time, we will need this in writing from the student along with details of what we can disclose. Preferably this would be sent from the student's Edinburgh Napier University email account. accommodation@napier.ac.uk

Due to GDPR we are unable to release any information without the student's consent even if the parent or carer is the guarantor, unless this is regards to rent arrears.

Length of tenancy

We only offer 39 week tenancies to all undergraduate students with the exception of nursing students and 50 week tenancies to undergraduate nursing student.  Postgraduates have the option of 39 or 50 week tenancies. We offer a small number of 1 trimester spaces.

Please note the length of tenancies we offer, as detailed above, may exceed academic requirements however we cannot adjust/reduce the length of tenancy to meet individual requirements. 

Student accommodation and what to bring

Our flat developments are modern, purpose-built accommodation, located in and around the city centre and within easy access to Edinburgh Napier University campuses.  Most flats have between four and eight people sharing and include standard equipment such as:

Smart TVs in all communal lounges, cooker, fridge/freezer, microwave, kettle, toaster, ironing board and other standard cleaning equipment, including vacuum cleaners and irons. The bedrooms include a ¾ double bed, desk, study chair, wardrobe and bookshelves.

You can access free Wifi from all our flats and social areas.

There is no parking facilities at any of our sites except for students who have a blue badge.  For further information regarding parking in Edinburgh please contact Edinburgh City Council.

Although this list is not exhaustive we suggest you bring the following: bedding, duvet, blankets, sheets, pillows, pillow cases, crockery, cutlery, kitchen utensils eg tin opener, pots and pans, measuring jug. In en-suite please remember towels and toilet roll.

What happens when the student's current tenancy comes to an end?

Students will receive an email as well as a Notice to Quit 28-Day Notice Package by post to assist them in vacating their student accommodation and setting the expectations in regards to cleaning and check-out.

What help is available for students looking in the private sector?

While we’re generally unable to offer accommodation to students after their first year at Edinburgh Napier, unless in exceptional circumstances, we want to help as much as we can to make sure our residents are ready to take the exciting next step in their university journey.

References

If a student requires a reference for a new landlord or agent, they will need to complete our reference authority form and return it to the Accommodation Office at accommodation@napier.ac.uk. A reference will then be sent directly to the student's new landlord or agent within five working days.

Many private sector providers require a UK-based guarantor. Unfortunately, Edinburgh Napier University and Student Accommodation cannot assist offering this service, but private sector landlord or agencies may consider waiving this requirement if an additional upfront payment is made.

Private Accommodation Fair

We run an annual Private Accommodation Fair in March so students can find out what's available and get advice on renting within the private sector.

We extend an invite to all of Edinburgh’s private student accommodations and letting agents, and we also have ENSA and Shelter Scotland on hand to provide hints and tips on how to rent within the private sector. Snacks and drinks are also available throughout the afternoon. 

Private Accommodation Support

We have a dedicated page for assisting students in their search for private accommodation. We also provide a private sector support group offering telephone and PC access and general advice in late August/early September.