Before you apply

Answers to some of the most frequently asked questions before you apply.

Before You Apply

Answers to many of the questions you may want to know prior to applying for student accommodation:

Applying for student accommodation

When can I apply?

We will start to accept applications for September 2019 intake from 10am on 1st May 2019.

Am I guaranteed a place?

Please refer to Who Can Apply section of the website.

Before applying

You will need your Edinburgh Napier Number, which is displayed on any offer direct from Edinburgh Napier University. Please note: this is not your UCAS number.  If you do not have this, please try using matriculation look-up system to find your 8-digit number, otherwise you can contact the Admissions Office on 0131 455 2883 for undergraduates and 0131 455 2878 for postgraduates.

You can't choose your accommodation site when applying, but you can indicate a preference for room type and site on the application form and we’ll do our best to accommodate your preferences. Please note: you may wish to check which sites are applicable to you prior to applying by consulting the allocation policy.

Your Online Application

If you make a mistake during the application process, email to amend. Please do not submit a second application.

If you met all the requirements to apply for student accommodation but have any issues when trying to apply online for student accommodation, please contact the office 0131 455 3713 or email.

What happens once I apply and make £500 advance rent payment?

We aim to process applications within four working days after the £500 advance rent payment has been received through the online application process. You will then receive a reservation email telling you where you will be staying, how much your rent will cost and the length of your tenancy.  Within five working days of receiving this you will be expected to:

  • Complete and return a guarantor form, parents and witness (unrelated to student/parent) signatures required. We will accept a scanned/emailed copy to meet the 5 days deadline but please also bring a copy to Key Collection. 
  • Complete the online induction which the student will be emailed (this will take approx. 20 mins)
  • Set up a payment plan (please see below)

Financial information

What are the advance rent payment & deposit amounts?

A prepayment of £500 advance rent payment is taken on application; thereafter your online application form is accepted.  No deposit is taken or held by Edinburgh Napier University – the £500 payment is offset against your rent. Please be advised that if you are allocated accommodation at The Student Housing Company a £250 deposit is taken to the start of your tenancy.

How can I pay my £500 advance rent payment?

Payment can only be made online by credit/debit card via the online application system. Please do not use any other system to make a credit card payment eg epay otherwise you will not come under the guarantee.

Although it is NOT recommended, if this is not possible a cheque/bank transfer (which can take up to five working days) would be acceptable, but we must be notified by email ( of this change in process. We must still receive this payment into the University account before the guarantee date otherwise the student will not be guaranteed accommodation.

Allocation information

Who will I live with?

We try to ensure a friendly, multicultural atmosphere where you are matched with people of a similar age group who are participating in a variety of courses.  However, we aim to allocate all nursing and postgraduate students together.

Will I stay with students studying at the same Campus?

No. Most of the student accommodation flats are within walking distance of one another, and a number of students study different subjects at different sites.  All our accommodation sites have excellent transport links to the campuses.

Can I say where I want to stay?

When you apply for student accommodation you will be asked to make 4 preferences of accommodation site and type bearing in mind the general allocation policy below.

Which site will I live in?

Please keep an open mind in regards to the site you will be allocated. Many students have their heart set on one accommodation site and can be very disappointed if this is not where they are in fact allocated. All of our sites are very similar in regards to the flats themselves and are all fairly new properties within walking distance of one another. Our guarantee is not for a specific site or set at a specific rental cost therefore it is very important to keep this in mind.

General Allocation Policy:

  • Bainfield - Undergraduate 20 Year Old Students & All 1 Trimester Students
  • Slateford Road – All Nursing Students (except Veterinary Nursing) and Postgraduates (50 Week Tenancy) Students
  • Orwell Terrace – Undergraduate 20 Year Old plus & Postgraduate (39 Week Tenancy Students)
  • The Student Housing Company – Undergraduate Students of all ages

Please note our guarantee is an offer of accommodation only and not a guarantee of a site therefore if you are allocated at the student housing company and this was not on your preferred options this is due to a lack of suitable spaces at your preferred sites and therefore this is the only offer we can give you.  Unfortunately we do not run waiting lists for accommodation options or sites and the guarantee is for an offer of accommodation only and multiple offers will not be made.

What's else is included?

All flats have shared, fully fitted and furnished kitchen and living areas with Wi-Fi and 40" wall-mounted smart TVs. There is also a secure bike storage area on each site.

You’ll need to bring your own towels, bedding, crockery, cutlery, cooking utensils, pots and pans. An ironing board will be provided but you will have to bring your own iron.  Please also remember the essentials eg towels and toilet roll.  You may order a bedding pack online (duvet, pillow, flat sheet, duvet cover and pillow case) when you apply for accommodation. They cost £33, and you pay for this on application along with your £500 advance rent payment.

All sites have central laundry rooms, which incur an additional charge for usage.

All accommodation is non-smoking in the flats and stairwells.

Additional information